eRECORDING FOR DOCUMENT SUBMITTERS

Do you submit documents for recording in public records? If so, please watch this video in order to learn more about advantages of eRecording.

Watch the Video

In an increasingly digitized society, eRecording has permanently revolutionized the landscape of the real estate and lending industry. Before its arrival, document submitters were forced to deliver their original signed document to the county recorder's office, and make arrangements for the document's retrieval at a later date or time. Now, submitters may simply deliver a scanned, digitized version of their document via the internet instead of delivering the original "paper" document.

For most, eRecording is the fastest and most efficient means of having a document recorded in public records. As such, it offers document submitters numerous benefits, including but not limited to the following:

  • Faster document recording/reduction in "Gap" time and risk.
    Documents submitted electronically are usually recorded in minutes - not days or weeks as typically seen when documents are submitted via courier, mail and overnight delivery service. Faster recording results in greatly reduced "Gap" risk and more efficient post-closing processes.
  • Reduction in overall cost to record documents.
    eRecording with e-Docs Solutions reduces costs for document submitters in the following fields: delivery (postage, courier, materials), printing and copying, check payments (preparation, signing, matching, materials) and storage. Document submitters may also be able to avoid possible fines for delayed recording of documents. Additionally, there is never a penalty or charge for rejected documents.
  • Increased efficiency and productivity.
    When eRecording with e-Docs Solutions, one person handles the document recording process from start to finish. Documents are processed quickly and efficiently. Recorded documents are returned to the document submitter almost instantly after recording, thus allowing for expedited processing of post closing procedures (such as issuance of a title policy).
  • Superior document tracking, storage and retrieval.
    Document submitters are able to track their document's status in real time throughout the electronic recording process. Recorded documents are stored in our secure servers for quick and easy access at a later date.
  • Greater document security.
    When eRecording, a digital image of a document is submitted for recording in public records. The document submitter retains possession of the original "paper" document throughout the entire process, thus reducing the risk of documents being misplaced or damaged. e-Docs Solutions recommends printing the first page of your recorded document image and attaching it to the original as proof of recording. Users may also print a label directly from our web application containing the document's recording information, and affix it to the original.
  • Secure processing of recording fees.
    e-Docs Solutions uses ACH (Automated Clearing House) for collection of fees due for recorded documents. ACH is the secure electronic network used for financial transactions between the Federal Reserve Banks. Document submitters are no longer required to issue and track paper checks.
  • Use of existing equipment.
    No need to purchase additional hardware or software; e-Docs Solutions makes the most of the equipment you already own. All you need ot begin is a computer, scanner and internet connection. For more information, please see system requirements.
  • Environmentally friendly/green solution.
    We hold a responsibility and duty to preserve our planet and its resources for future generations. eRecording with e-Docs Solutions is an environmentally friendly solution for document recording.

Sign up to begin eRecording and join the thousands of document submitters across the nation currently reaping the benefits of faster, more efficient document processing and recording.

e-Docs Solutions is committed to providing the best online experience possible for all of its customers. The following 'Frequently Asked Quenstions' are intended to assist and educate those new to eRecording. Please a question to view the answer.

  • What is eRecording?
    eRecording refers to the electronic delivery of real property/real estate documents (such as deeds, mortgages, deeds of trust, liens, assignments, satisfactions, affidavits, etc.) to and from the appropriate county/jurisdiction recording office for filing in public records. By eRecording, both document submitters and document recorders are liberated from the burden and risk of handling paper documents.

  • What is a document submitter?
    A document submitter is any entity responsible for having documents filed in public records. Often times, a document submitter will also be said its creator. Common document submitters include, but are not limited to, title companies, attorneys, lenders, loan servicers and construction firms.

  • What are real property documents?
    First, let us define the term "real property". Real property, also known as real estate, is any subset of land that has been legally defined along with the improvements made to it by human efforts (house, building, machinery, well, dam, pond, mine, canal, road, etc.). Therefore, a real property document is any legal document which may affect title to one or more parcels of real property. Examples include, but are not limited to, deeds, mortgages, deeds of trust, liens, assignments, satisfactions, affidavits and many, many more.

  • Is eRecording legal and widely accepted?
    Yes. Legislation has passed at both federal and state levels allowing for the secure implementation of eRecording. On June 30, 2001, the Electronic Signatures in Global and National Commerce Act (ESIGN) was enacted by the U.S. Congress. Additionally, almost all states have adopted a form of the Uniform Electronic Transaction Act (UETA) and/or the Uniform Real Property Electronic Recording Act (URPERA). Additionally, many major underwriters and lenders actively promote eRecording in order to lower costs, increase customer service levels, and mitigate risk exposure.

  • What happens to my original "paper" document?
    When eRecording, a digital image of your document is recorded in public records. The document submitter retains possession of the original "paper" document throughout the entire process, thus reducing the risk of documents being misplaced or damaged. e-Docs Solutions recommends printing the first page of your recorded document image and attaching it to the original as proof of recording. Users may also print a label directly from our web application containing the document's recording information, and affix it to the original.

  • How would I pay for recording fees due?
    e-Docs Solutions uses Automated Clearing House (ACH) to debit a document submitter's bank account. ACH is a secure electronic network for financial transactions used by the Federal Reserve banks. This means that document submitter no longer have to worry about issuing, tracking and matching paper checks; instead, funds are automatically debited from a designated bank account.

  • What will my recorded document image look like?
    Documents recorded electronically will look very similar to their paper counterparts. Recording information will be "stamped" onto the document image, as is done with paper documents. Upon recording, the recorded document image is forwarded to the document submitter.

  • Can I pay for recording fees using a credit card?
    No. At this time, the only accepted form of payment is ACH (Automated Clearing House).

  • Is eRecording safe?
    Yes. All data transmitted is encrypted and tamper-proof sealed.

  • Doesn't eRecording raise the risk of fraudulent documents being filed?
    No, it does not. In fact, many would argue that eRecording actually reduces the likelyhood of fraudulent documents from being filed in public records. Think about it for a moment: how safe are paper documents?

Do you have a question that we haven't covered? Interested in learning more about eRecording with e-Docs Solutions? A knowledgeable and courteous agent is waiting to hear from you. Please send us an email or call us (weekdays from 8:00 a.m. to 8:00 p.m. EST) at 1 (888) 97 E-DOCS.

e-Docs Recording 2.0 is a simple, unintrusive, web-based application. Below is a list of minimum hardware and software requirements you must meet before you may begin using the application:

  • Computer with 1GB RAM, running any one of the following operating systems:
    • Windows XP (w/ Service Pack 2+)
    • Windows Vista
    • Windows 7
    • Windows 8
    • Windows Server 2003/2008/2012
    • Macintosh OS 10.5.7+ (Intel-based)
  • Any one (or more) of the following web browsers:
    • Internet Explorer 7+ (Windows Operating System)
    • Chrome 12+ (Windows Operating System)
    • Safari 4+ (Macintosh Operating System)
    • Firefox 3.6+ (Windows Operating System, Macintosh Operating System)
  • A scanner (TWAIN compliant preferred, not required).
  • High speed internet connection.

Sign up to begin eRecording and join the thousands of document submitters across the nation currently reaping the benefits of faster, more efficient document processing and recording.

e-Docs Solutions is seeking to integrate and partner with software vendors and service providers for the title, mortgage and lending industry. We offer flexible solutions catering to your technical and business needs.

We offer various seamless integration methods, including both front and back end services. Our knowledgable IT team offers you unrivaled support while making sure all transactions are process and returned in a quick, smooth and efficient manner.

The added convenience of one-step eRecording is an enormous selling point for potential customers. It also aids yours current customers in becoming more efficient while protecting them against fraud and other unnecessary risks associated with recording "paper" documents.

For more information, please send us an email or call us (weekdays from 8:00 a.m. to 8:00 p.m. EST) at 1 (888) 97 E-DOCS.

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